Reduce Costs and Relieve Burdens with Nonprofit Cheque Scanning

As donations pour in, cheque imaging hardware quickly becomes your best friend. Simply feed the remittance cards and cheques through your system, and in a matter of seconds, you can scan up to 100 donations – a process that would take several hours if done manually.

Here’s how:

• List building – The donation process begins with your trusted donor management software. Using DonorPerfect for example, you can create a mailing list of donors and prospects to submit to your direct mail agency. In return, you’ll receive a scannable remittance card that’s fully compatible with our cheque scanning device.
• Record matching – A nonprofit-specific imaging device that integrates with your software won’t just scan and store data – it will do one better. For example, DP Check Scan matches each remittance card with the appropriate donor or prospect in your database, so you can accurately identify who sent the gift and gain immediate access to their record for engagement and followup.
• Data verification – You’ve already eliminated manual cheque processing with your scanning device, so why not reduce manual data entry as well? Once record matching is complete, our scanning device presents the donation information on your screen for verification. No need to enter data. Your DP Check Scan system automatically adds all gift information to donor records, complete with solicitation codes and General Ledger entries.
• Donor retention – The quicker you are able to scan and process cheque donations, the quicker you will be able to acknowledge gifts and thank donors for their thoughtful contributions. It can be stressful to send a cheque payment – not knowing if it has been received or when it will post to your bank account – so swift recognition works wonders for your donor relationships.

Let’s delve into the benefits that digital cheque scanning devices can offer fundraisers and nonprofit organizations. By automating the cheque donation process, these tools dramatically reduce the time and effort required to manage donations in general. Say goodbye to manual data entry and hours spent sorting through cheques.

• Accuracy – With smart matching and verification, DP Check Scan significantly decreases the chances of errors in your donor records. You can trust that the information is accurate and up-to-date, and your donors can trust that you have their correct information on file.
• Cost – For organizations processing a substantial number of cheques, a cost-effective solution like DP Check Scan can actually pay for itself while continuing to generate savings. And the more accurate your donor records, the less you will have to spend on mailing errors.
• Donor engagement – Streamlining the donation process means you can focus more on engaging with your donors and prospects. You’ll have more time and resources to build stronger relationships by swiftly expressing your appreciation and using the proper name/address/gift details in your communications.
• Data security – Cheque scanning solutions like DP Check Scan ensure the security of your donor information by recording an image of each cheque for reference and archival purposes.

DP Check Scan is a powerful tool for nonprofit organizations to enhance efficiency, reduce costs, and improve donor retention. By automating the cheque processing workflow, this system not only saves time and resources, but also ensures accuracy and security. If your organization handles a substantial volume of cheques, DP Check Scan can quickly become an invaluable asset, enabling you to focus on what matters most: making a lasting impact.